BY-
NAME
The Name of this Corporation is PEBBLE BEACH SPORTS
ARTICLE II
PURPOSES
The specific and primary purpose of
this corporation is to promote safe and skillful driving and interest in the sport of
Motoring; to promote and schedule events, trips, and gatherings for sports car
enthusiasts; to obey all provisions of the California Vehicle Code; and to foster and
perpetuate the friendship of the various members.
ARTICLE
MEMBERSHIP
Section 1.
Eligibility
for Membership: Membership shall be open to any
person interested in the sport of motoring and may be held by any person elected to
membership as herein provided and who shall fulfill the requirements as herein set forth.
Section 2. Classes of
Membership: There shall be
four types of membership: Active, Associate, Honorary, and Lifetime.
A. Active.
Active members shall be those members who pay
dues as herein provided and who meet participation requirements as voted by the Board of
Directors.
B. Associate. Associate
members shall be those spousal or partner members associated with an Active Member in good
standing with reference to payment of dues who wish to remain associated with the Club. New members shall not join as Associate Members.
Associate Members shall have a voice in meetings of the Corporation.
C. Honorary. Honorary
members shall be those persons elected as such by at least a two- thirds majority vote of
the Board of Directors or by a majority vote of the members of the Corporation in
recognition of outstanding contributions to the sport of motoring or furtherance of
interest in sports cars or outstanding past service to the Corporation. Honorary members shall be entitled to attend all
meetings of the Corporation and to have a voice in the affairs of the Corporation, but no
vote. Honorary members shall pay no dues.
D. Lifetime. Lifetime members shall be those persons elected as
such by at least a two- thirds majority vote of the Board of Directors or by a majority
vote of the members of the Corporation in recognition of outstanding contributions to the
sport of motoring or furtherance of interest in sports cars or outstanding past service to
the Corporation. Lifetime members shall be
entitled to attend all meetings of the Corporation and to have a voice in the affairs of
the Corporation, including a vote. Lifetime members shall pay no dues.
Section 3. Reclassification
of membership: The Board of Directors may
reclassify an active or an associate member by a majority vote of the Board. A member reclassified, may appeal the decision of
the Board at a regular meeting of the general membership of the Corporation.
ARTICLE IV
DUES
Section 1.
Active and Associate member dues shall
be set by a majority vote of the general membership.
Section 2.
Any Member thirty or more days
delinquent in the payment of dues shall automatically be suspended from membership and any
member sixty or more days delinquent in payment of dues shall automatically cease to be a
member. The Board of Directors may grant relief from this rule in individual cases to any
member who is not an elected official of this Corporation. Any member suspended or dropped
from membership for nonpayment of dues may be reinstated up to one year from the original
date of the delinquency by payment of the delinquent dues and any penalties voted by the
Board of Directors. In all other cases
reinstatement shall be processed as a new membership.
ARTICLE V
ELECTION TO MEMBERSHIP
Section 1.
Each prospective member shall be
sponsored by one active member and shall submit a completed
application form to the Board of Directors, accompanied by required dues and
fees. After the prospective member has
participated in one event sponsored by the Corporation, attended a meeting of the general
membership, and met any other rules or qualifications the Board of Directors deems
suitable, the application shall be voted on at the next regular meeting of the Board of
Directors. A simple majority vote of the Board
members present shall be necessary for the approval of the membership application.
Section 2.
Honorary members shall be elected by a
two-thirds majority vote of the Board of Directors or by a simple majority vote of all
active members of this Corporation.
Section 3.
Members of the immediate family of a
member shall be accorded the privileges of associate members but shall not be liable for
dues. Such membership and eligibility for such membership shall be subject to any rules
and regulations as voted by the Board of Directors.
ARTICLE VI
SUSPENSION
Section 1.
Any member who receives a traffic
citation from any law enforcement agency for any moving violation during an event
sponsored by the Corporation shall be considered disqualified from that event. Any member who receives three or more traffic
convictions for moving violations on events or runs sponsored by the Corporation during a
one year period shall be suspended from the Corporation for a period voted by the Board of
Directors.
Section 2.
Any member who commits any offense that
unfavorably reflects on the Corporation shall be called before the Board of Directors to
show cause why their membership should not be suspended.
Section 3.
A member dissatisfied with a period of
suspension voted by the Board of Directors may appeal the Board’s decision to the
general membership of this Corporation. A
two-thirds vote of all members at a regular or special meeting shall be sufficient to
overrule the Board of Directors decision on an
appealed suspension.
Section 4.
Any member under suspension for any
reason shall have no part in the club activities and all evidence of membership, badges,
decals, membership cards, etc., shall be placed in the safe keeping of the treasurer for
the period of suspension.
ARTICLE
OFFICERS
Section 1.
The Officers of the Corporation shall
consist of a President, Vice President, Rally Marshall, Special Events Marshall, Safe
Driving Marshall, Treasurer, and Secretary. At
the present time the requirements for an elected Rally Marshall, Special Events Marshall,
and Safe Driving Marshall are suspended. These
positions may be filled by appointment of the President or by a volunteer from the active
membership as needed.
Section 2.
Officers shall serve for a period of one
year or until their successors are elected. A
vacancy in any office except that of President, shall be filled for the remainder of the
unexpired term of that office, by appointment from the President with approval from the
Board of Directors. No person who is not an
active member of the Corporation may serve as an officer of the Corporation. A vacancy in any office shall be deemed to exist
when the holder of the office dies, resigns, is suspended, is reclassified as an associate
member of the Corporation, or is otherwise unable to carry out the duties of the office.
Section 3.
Officers of the Corporation shall
commence to serve as such on the first day of January following their election.
Section 4.
Officers shall be elected at the first
general business meeting of members in November. Voting
shall be by Secret ballot, and the candidate receiving the vote of the majority of the
active members present shall be elected. Voting
by proxy shall not be permitted in the election of officers.
Section 5.
The duties of the elected officers shall
be as follows:
A. President. The
President shall preside at all meetings of the Board of Directors and of the membership
general meetings. The President shall appoint
the members of any standing or special committees subject to the approval of the Board of
Directors. The President shall have no vote at
the Board of Director meetings except is case of a tie.
The President shall execute in the name of the Corporation all documents,
contracts, and other instruments issued by the Corporation except checks, membership
cards, and other documents and instruments which the Board of Directors shall authorize
the Treasurer to execute. The President shall
be or shall appoint the official representative of the Corporation in all its dealings
with other organizations. The President shall
be an ex-officio member of all committees, entitled to be present at their meetings.
B. Vice President.
The Vice President shall preside at meetings of the
Corporation and of the Board of Directors in the absence of the President. In case of the
temporary inability of the President to carry out the duties of the office, the Vice
President shall serve in the President’s place. In
case of a vacancy in the office of President, the Vice President shall serve as presiding
officer until a new President shall have been elected at the regular election of officers.
C. Rally Marshall.
This position is suspended at this time.
D. Special Events
E. Safe Driving
F. Treasurer. The
Treasurer shall act as custodian of the funds of the Corporation, and sign all checks of
the Corporation drawn upon a bank which shall be designated by the Board of Directors as
the depository of the funds of the Corporation. The
Treasurer shall collect the dues of members and any special assessments that may be
levied. The Treasurer shall maintain an
accurate record of the receipts and disbursements of the Corporation, and shall be
responsible for the preparation of any tax returns required of the Corporation. The Treasurer shall make an annual report to the
members of the Corporation and such other reports as the Board of Directors may from time
to time require. The Treasurer shall maintain
an accurate roll of the members of the Corporation, indicating their status as Active,
Associate, Honorary, Lifetime, or suspended.
G.
Secretary. The
Secretary shall keep minutes of the
Corporation general membership and Board of
Director meetings. The Secretary shall keep
minutes of committee meetings when requested to do so by the chairman of the committee. The Secretary shall conduct the correspondence of
the Corporation and maintain an orderly file of all correspondence. The Secretary shall give notice of all meetings of
the Corporation or of its Directors as required by these By-Laws. The Secretary shall act as custodian of the seal of
the Corporation and of the copies of its Articles of Incorporation and By-Laws.
Section 6.
The Board of Directors shall create the
posts of assistant or assistants to any office in the Corporation as it becomes necessary. If any such post is created the elected officer of
the Corporation in charge of such a post shall appoint with approval of the Board of
Directors an active member to that post and whose term shall run concurrently with that of
the elected officer. Assistants shall have the
authority and powers as delegated by the officer holder whom they assist and under the
rules and regulations as voted by the Board of Directors but shall have no voice and no
vote.
ARTICLE VIII
MEETINGS
Section 1.
Regular meetings of the members shall be
held on the second Monday of each month.
Section 2.
Special meetings of the general
membership may be called at anytime by any three officers of the Corporation or by a
majority vote of the Board of Directors at a regular or special session. Notice of the time and place of special meetings
shall be given in writing and shall be mailed not less than one week prior to a special
meeting. Notice may be waived by a majority of
all active members. Such waiver shall be in
writing.
Section 3.
The annual meeting of the Corporation
shall be held on the second Monday in November of each year.
Notice of the location and time of said meeting shall be given one week
prior to the meeting either by mail to all members or by one publication in a newspaper of
general circulation on the
Section 4.
Meetings of the Board of Directors shall
be held regularly on the last Monday of each month at a time and place designated by the
President and at other times upon the call of any four Board members.
Section 5.
Business meetings of the Corporation and
of its Board of Directors shall be conducted under Parliamentary Procedure as established
by the Seventy-fifth edition of "Roberts Rules of Order".
Section 6.
At regular and special meetings of the
members, a quorum shall consist of those active members present.
ARTICLE IX
BOARD OF DIRECTORS
The Board of Directors shall consist of
the elected Officers of the Corporation, past Presidents of the last five years, and four
active members who shall be nominated and elected at the same time as the Officers of the
Corporation. A quorum shall consist of five
members of the Board of Directors. It shall be
the duty of the Board of Directors to conduct the affairs of the Corporation, reporting
its actions to the members at the next regular general membership meeting following a
meeting of the Board of Directors. The Board
of Directors shall report its activities at special meetings of the Corporation when so
requested by an active member.
ARTICLE X
AMENDMENTS
Section 1.
These By-Laws or the Articles of
Incorporation of the Corporation may be amended or repealed by a two-thirds vote of the
active members of the Corporation at any annual meeting of the members, or at any special
meeting called for that purpose.
Section 2.
The text of any proposed amendments to
these By-Laws shall be mailed by the Secretary to all active members not less than three
weeks before their adoption is voted upon.
28 March
2006